Table of Contents

  1. What are the living accommodations during the tour?
  2. How should we dress for the tour?
  3. How much money should we bring?
  4. Are students chaperoned at all times?
  5. Will coed visitation be allowed at the hotel?
  6. What is the cost of the tour and what is covered in the cost?
  7. Will students be allowed to use the telephones?
  8. When will we be notified if our child is accepted to attend the tour?
  9. Are refunds given on any payments if students are rejected or cancels?
  10. Are the chaperones and HBCA members employed by HBCA?

What are the living accommodations during the tour?

All overnight stays will be at a reputable hotel. Past hotels we stayed at include Holiday Inn, Doubletree, Marriott Courtyard, Comfort Suites, and Crown Plaza. Actual hotel names and numbers will be provided prior to departure.

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How should we dress for the tour?

During the tours, students will be doing a considerable amount of walking therefore it is recommended that they wear sneakers and other comfortable clothing. There is no need to bring any dress clothing, high heels, etc. Females will not be permitted to wear mini-skirts, wife-beaters or similar clothing and males will not be permitted to wear shorts during the campus tours.

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How much money should we bring?

Students are financially responsible for meals, snacks, souvenirs, and any items acquired during shopping trips. We will visit at least one mall during the tour. School tours usually include a visit to the school's bookstore. Estimated cost of some schools popular souvenir items are:

               Meals                $20 per day (If 2 meals per day covered by HBCA then $9.00 per day)

               Baseball caps    $20.00

               Tee shirts         $15.00

               Sweat shirts      $25.00

               Hooded sweat shirts    $40.00

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Are students chaperoned at all times?

Chaperones will accompany students during tours, restaurants and hotel. During visits to large enclosed areas such as a mall or amusement park were it is impossible for chaperones to stay with all students, students are required to stay within the grounds of the property. 

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Will coed visitation be allowed at the hotel?

Yes. With chaperone approval, male\female students are allowed to co-visit. During these visits the room door must remain open. These rooms are closely monitored by the chaperones. At no time will private coed visits (1 male and 1 female student alone) be allowed. All students will be in their assigned rooms after curfew.

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What is the cost of the tour and what is covered in the cost?

The cost of the trip will vary from year to year. It is HBCA's goal keep the cost under $300 or enough to cover approximately 50% of the total expenses of the trip. The other %50 of the cost is subsidized by funds received through private foundations. The fee covers the hotel accommodations and transportation. If fund raising objectives are met we will also include two meals per day and the cost of activities.

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Will students be allowed to use the telephones?

The phone in the rooms will not have long distance service. Students will be allowed to use the lobby phones or the chaperonesí phone. We strongly advice students to bring a calling card or cell phone.

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When will we be notified if our child is accepted to attend the tour?

We plan to finalize the rider list on or about the end of March. You may receive notice within 4 weeks following your interview providing all materials are received.

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Are refunds given on any payments if students are rejected or cancels?

Refunds are given if a student is not selected. Deposits are non-refundable. Due to our commitment to the bus company and hotels, refunds cannot be given for cancellations made after the cancellation deadline indicated on the application. Typically the 2nd week in March.

 

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Are the chaperones and HBCA members employed by HBCA?

HBCA does not have any employed members or staff. All members and chaperones are volunteers. The chaperones use their own vacation time to attend this tour. Chaperones are not required to pay a fee and their meals are paid for. Chaperones may receive a stipend.
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Copyright © 1999  [Historically Black College Alumni, Inc.]. All rights reserved.
Revised: April 07, 2004 .
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